Contracts / Allotments

Registration of contracts in Hotelizer PMS.

You can easily and quickly register your contracts in Hotelizer PMS by following the steps below:

• Reservations

• Allotmants

• Select + Add Allotment on the top right, fill in the name of the contract and in the Code field, you can enter an abbreviation of the name.

In the Company / Business field, you can enter the company / agency that will be invoiced.

In the Allotment Status field, you can select the type of contract. The options are as follows:

• Deducting, subtracting rooms from the total Guarantee availability.

• Non Deducting, not deducting rooms from the total Allotment availability.

• Enquiry

• Cancelled, cancellation of the contract. Then, select Active: YES.

In case you wish to use the periods you created in the Rate plan, select the price list and then on the right to the option Copy data from rate plan YES. For different periods, disable the option in the Copy data from rate plan field.

You can link a specific Source and Department to the specific contract by clicking on the respective fields and finally Create Contract.

Then, by clicking on the contract you have created, enter the allotment for each room type, the release period and finally click Save.

To add an additional room type, click on the top right + Add Allotment, enter the new room type, period and select Save Allotment.

Allotment Plan

In the Allotment Plan you can see gathered all the basic information of the specific contract.

You select the period you want to see in the plan, from the calendar.

To the right of the calendar there is the possibility to display the plan based on:

• Allotment

• Available rooms

• Booked

• Released BP (Booking Position)

From this plan you have the possibility to create a reservation and remove it from the allotment.

To add a reservation through the allotment plan, you select the room type and drag & drop from the day of arrival to the day of departure then the window of the reservation will appear and thus the process of adding a reservation will begin.

Reservation

In the Reservation field you can see all the reservations you have entered that correspond to this agency/contract

Settings

Here you can see the initial settings of the contract you registered and edit them if you wish.